Setting Up Auditing

There are several reasons why you may want to collect audit data about WebDocs activities. For example:

• To capture and store data for internal audits.
• To comply with Sarbanes-Oxley, HIPAA, Six Sigma, or other similar requirements.

Once audit logging is enabled, WebDocs sends a record to the file DOCLOG00 every time a user performs an activity with a document. This includes searching, viewing, updating, emailing, and even looking at the log file itself. Data accumulates in DOCLOG00 as long as auditing is enabled.

Best Practice: Periodically save or purge the contents of the audit file.

When auditing is enabled, administrators can view the audit log for each document from the web client.

Note: Logging is command-driven, so log entries are added whether a user performs an activity from the website or another application.

Enabling Auditing

To enable auditing:

1. From the main menu, choose30: Enable System Audit Logging - DOCAUDIT.
2. InOption, choose *SET.
3. PressF9and, inEnable Document audit logging, choose *YES.
4. PressEnter.
   
   Auditing is enabled.

5. (Optional) Set the following additional logging data areas:

   • DOCDELLOG - When you delete a document, choose whether to also delete the audit log.
   • • To keep the log:
       
       CHGDTAARA DTAARA(RJSIMAGE/DOCDELLOG) VALUE(*NO)
     • To delete the log:
       
       CHGDTAARA DTAARA(RJSIMAGE/DOCDELLOG) VALUE(*YES)
   • DOCLOGLOG - When you add a record to the audit log, choose whether to also add the record to the job log:
   • • To add records to both the audit log and job log:
       
       CHGDTAARA DTAARA(RJSIMAGE/DOCDELLOG) VALUE(*YES)
     • To add records to only the audit log and not the job log:
       
       CHGDTAARA DTAARA(RJSIMAGE/DOCLOGLOG) VALUE(*NO)

See also:

• Purging Log Entries to delete log entries.
• Appendix A: Reference of Relevant Data Areas for a reference of logging data areas.

Viewing the Audit Log for a Document

Only users with administrative rights can view the log. The log button does not display for non-administrator users.

To view the audit log for a document in the web client:

1. Go to a document's details page.
2. Click Log.
   
   
   
   The Audit Log for that document displays.
   
   

 

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4.0 | 201802260747 | February, 2018